Tay Titans COVID-19 guidance

The club are now ready to restart sessions and will be making changes to the way in which the club operates. The new risk assessments and guidance for both parents/carers and coaches/leaders has been prepared based upon guidance from the Scottish Government and Scottish Cycling.

COVID-19 Risk assessment

We strive to make our club coaching sessions as safe for our members and volunteers as possible. We must introduce a number of additional measures to ensure we comply with government and national governing body guidelines, including pre-booking sessions, logging contact details, hand sanitisation and maintainence of physical distancing at the beginning and end of each session. Club members are all aged 17 and under, therefore Scottish Government guidance currently states that they do not need to physically distance during the activity. Early evidence indicates that when diagnosed with COVID-19, children and young people are much less likely to suffer severe disease than adults, however symptomatic children and young adults have a similar capacity to transmit SARS-CoV2 (the virus that causes COVID-19) as adults. It is not known what the infective capacity of asymptomatic children is (ECDC). As a result, although rigid physical distancing will not be required during sessions, sessions will be designed to mitigate the risk of transmission among session participants and with group leaders and coaches.

We aim for maximum transparency in all of the documentation and guidance the club have produced to allow parents/carers and leaders/coaches to make informed choices about their participation in club sessions.

The club’s supplementary risk assessment for COVID-19 is accessible in Microsoft Excel format here.

Guidance of parents/carers

Parents/carers are asked to read the guidance for parents/carers document carefully as it contains very important information that is essential for the club to run safely. If you have any queries, please get in touch with the club’s COVID-19 officers, whose contact details can be found on the club Facebook page.

Guidance for coaches and leaders

The club’s guidance for coaches and leaders document has been produced to guide coaches in running sessions according to the club’s new COVID-19 risk assessment.

Protocol for confirmed COVID-19 cases

In the event of a club member testing positive for SARS-CoV2 following a session, any subsequent notification of possible contacts will be undertaken by the NHS Scotland Test & Protect service. Further information on the club’s protocol for confirmed COVID-19 cases is detailed here.

Contacts for further information

If you have any concerns or need clarification regarding any of the club guidance, please get in touch with the club’s COVID-19 officers, Graeme Cowan or Andy Gregory, whose details can be found on the club’s Facebook page.

Guidance for participants and parents/carers

The club have made a number of changes to the way it operates to mitigate the risk of the virus that causes COVID-19 spreading among club members and volunteers, while maintaining the club’s regular level of safety and child protection.

Before the session

Pre-booking and health declaration

All participants must have pre-booked each individual session on eventbrite and signed a self declaration form to confirm that the participant:

  • has not experienced any symptoms of COVID-19 in the last 7 days, or any member of the household has experienced COVID-19 symptoms in the last 14 days. As a reminder, the current coronavirus symptoms are as follows:
    • A new continuous cough
    • A high temperature
    • A loss or change in taste or smell
  • has not been in known contact with someone with COVID-19 in the last 14 days
  • has not returned from a country not on the exemption list in the last 14 days
  • is not self isolating and has not been asked to remain at home by the NHS Scotland Test and Protect system

Please make sure that contact details are correct and up to date. In attending the sessions, you agree to your details being shared with NHS Test and Protect if someone at a session subsequently tests positive for COVID-19.

Bike and equipment check

  • Check the bike is in good working condition, to reduce the need for trailside repairs. Before each session, please perform a full ‘M check’ to check all components of the bike – a video on how to do this is at https://www.youtube.com/watch?v=TBPTDWT6aK4.
  • Ensure you bring all required equipment. Pack a suitable rucksack to wear while mountain biking, spare layer/waterproof and spare inner tube for the bike. Please also bring water and any snacks for the ride. Coaches cannot hand out any food, but will be able to provide hand-sanitiser to participants if needed during the activity. Bring fully charged front and rear lights for the bike once evenings become dark.

On arrival and departure

  • You must sanitise your hands before and after the session. A sanitiser station will be located in the car park.
  • Follow the one way system on the Kinnoul map below at drop-off and pickup, keeping 2m distance from all other households. Group meeting points are numbered on the map.
  • Only one adult should accompany each participant from the carpark to drop-off and pickup, to avoid crowding.
  • Toilet facilities at Kinnoul are not available at this time, owing to the risk of viral transmission.
  • Follow Scottish Government travel advice: For those using private cars, the current advice is that you should only travel with members of your own, or extended, household.

During the session

  • Since all club members are 17 and under, they do not need to physically distance during the activity, however sessions will be designed to minimise the need for contact or very close proximity.
  • Coaches and leaders and adult volunteers supporting the organised activity will physically distance from participants, but it is recognised that this will not always be possible. Coaches will take additional precautions (e.g. PPE and hand sanitiser) when closer contact is necessary, such as for first aid and trailside repairs.
  • Groups must keep physically distant from each other and also from the general public.

NHS Test and Protect

Scottish Cycling have released a video outlining the club’s role in supporting the NHS Scotland Test & Protect system.

If a participant develops symptoms of COVID-19 after they have attended a Tay Titans session, they should immediately self-isolate and follow the Scottish Government’s ‘Test and Protect’ guidelines, which can be read on the nhsinform.scot website.

The notification of other members, coaches and leaders who may have had contact with someone who has tested positive for COVID-19 will be handled by the NHS Scotland Test & Protect team, based on the contact information given to them by the club’s COVID-19 co-ordinators.

NHS Test & Protect may request the details of the club’s COVID-19 co-ordinators, who will pass on details of participants from each session upon request. Contact details for the club’s COVID-19 co-ordinators, Graeme Cowan or Andy Gregory, can be found on the club’s Facebook page.

Guidance for coaches, leaders and adult volunteers

Coaches and leaders should familiarise themselves with the guidance at:

Coaches and leaders should also be aware of the guidance that the club has issued for parents/carers.

Videos for coaches

In addition to the guidance above, Scottish Cycling have produced the following videos:

Return to Club Activity

Scottish Cycling PPE video

Club guidance for coaches and leaders

In line with the club’s risk assessment and the guidance issued by Scottish Cycling and the Scottish Government, the following changes need to be made to mitigate the risks of COVID-19 transmission during club activities. Failure to follow national and governing body guidelines on COVID-19 may invalidate the British Cycling insurance under which we operate.

Equipment
  • Coaches and leaders must carry gloves, surgical facemasks, alcohol-based hand sanitiser, waterproofs and protective glasses (standard riding glasses are suitable)
  • Coaches and leaders should consider whether it would be more appropriate to carry individual bivvy bags in place of group shelters.
Before the session
  • Participants must pre-book: Participants must book each session and complete a health declaration before each session. At the beginning of each session, coaches/leaders must record the attendance of each member of their group. It is vital that this information is accurately recorded in case it is requested by NHS Test & Protect for the purpose of contact tracing.
  • Health Declaration Forms and attendance: Each coach/leader must complete a health declaration form and record their own attendance at the session. Coaches and leaders must make an individual choice whether it is appropriate for them to deliver club sessions under current conditions, according to their own health and personal situation.
  • Do not attend if symptomatic Participants or coaches/leaders must not attend if they are:
    • experiencing COVID-19 symptoms
    • have had known contact with someone with COVID-19 in the last 14 days
    • has returned from a country not on the exemption list in the last 14 days
    • is self isolating and has been asked to remain at home by the NHS Scotland Test and Protect system
During the session:
  • Physical distancing: Coaches should attempt to maintain physical distancing of 2 metres from participants throughout the session, though this may not always be possible. Be mindful of distance and wind direction when instructing or briefing the group, choosing spaces where effective distancing from the group can be maintained.
  • Activity Selection: During this time, coaches and leaders should select coaching activities that do not require participants to make contact or to be in very close proximity.
  • Bike checks: All equipment should be checked prior to use in line with standard guidelines and where possible participants should check their own under the guidance of a coach or leader, whilst maintaining physical distancing and hygiene measures.
  • First aid: In the event of a first aid incident, coaches, leaders and volunteers should ensure their own protection using appropriate PPE before administering first aid. For first aid during club sessions, we recommend that gloves, face mask, glasses and waterproof clothing. Note that the club requires that surgical masks be used, not face coverings, as they are more protective than most cloth coverings and will be uncontaminated at time of use. Additional guidance from the Red Cross on COVID-19 considerations for First Aid is available here.
  • Trailside repairs: Coaches and leaders must sanitise their hands before and after performing trailside repairs on a participants bike. Physical distancing should be maintained thoughout.
  • Avoid contact: Coaches and leaders must not share food or water with participants, except in an emergency situation. Avoid any contact with participant’s bike or possessions, but if this is necessary, sanitise your hands before and after. Participants have been advised that they should only bring food that can be eaten without contact (e.g. wrapped bars), however coaches/leaders should provide sanitiser to participants during sessions if they request it.
  • If a participant or coach becomes ill with COVID-19 symptoms during the ride, the group should immediately separate to safely distance the ill person and return to base as a group. Contact the club’s COVID officer. The participant’s parent/carer must be contacted immediately, and physical distancing must be maintained until that person is picked up by a member of their household. They should be advised to go home as soon as possible and visit the NHS Scotland Self Help Guide where they can request a test and will receive information on the requirement for isolation.
  • Group numbers: The number of coaches, leaders and other adults accompanying a group should be minimised to those required to maintain safe coaching ratios and to support the needs of participants. COVID-19 guidance restricts a group to a maximum of 30, (including coaches, leaders, adult volunteers and participants), but coaching/leading ratios must also be maintained.
After the session

If you develop symptoms of COVID-19 after you have attended a Tay Titans session, you should immediately self isolate and follow the Scottish Government’s ‘Test and Protect’ guidelines, which can be read on the nhsinform.scot website.

The notification of club members, coaches and leaders who may have had contact with someone who has tested positive for COVID-19 will be handled by the NHS Scotland Test & Protect team, based on the contact information given to them by the club’s COVID-19 co-ordinators.

NHS Test & Protect may request the details of the club’s COVID-19 co-ordinators, who will pass on details of participants from each session upon request. Contact details for the club’s COVID-19 co-ordinators, Graeme Cowan or Andy Gregory, can be found on the club’s Facebook page.

Additional Equipment

The club will provide all coaches and leaders with surgical masks and hand sanitiser.

Protocol for confirmed or suspected Covid-19 cases among session participants and club coaches/leaders.

Scottish Cycling have released a video detailing the club’s role in supporting the NHS Scotland Test & Protect system.

If a participant develops symptoms of Covid-19 after they have attended a Tay Titans session, they should immediately self isolate and follow the Scottish Government’s ‘Test and Protect’ guidelines, which can be read on the nhsinform.scot website

As a reminder, the current coronavirus symptoms are as follows:

  • A new continuous cough
  • A high temperature
  • A loss or change in taste or smell

If any club members show these symptoms they must immediately self isolate and request a test right away.

The notification of other members, coaches and leaders who may have had contact with someone who has tested positive for Covid-19 will be handled by the NHS Scotland Test & Protect team, based on the contact information given to them by the club’s Covid-19 co-ordinators.

NHS Test & Protect may request the details of the club’s COVID-19 co-ordinators, who will pass on details of participants from each session upon request. Contact details for the club’s COVID-19 co-ordinators, Graeme Cowan or Andy Gregory, can be found on the club’s Facebook page.

Looking for committee members for 2020/21

The Tay Titans is a club with a storied and impressive history. We’ve worked hard to build it into what it is today: an invaluable resource for the region’s young cyclists. That’s why we’re calling for your help in keeping up the great work.

We’re on the hunt for volunteers to join our committee to help with the running of the club. If you’re interested in providing your support, send us a message via Facebook or email us via the Contact page on this site.

Tay Titans returns September 7th!

We’re delighted to be resuming sessions on Monday September 7, 2020 at 18.45pm.

The health and safety of our members and volunteers is our utmost priority. With that in mind, our committee and coaches have been developing new guidelines and protocols that follow Scottish Cycling rules related to COVID-19. Full details of the guidelines will follow, but they will include:

  • A pre-booking system (riders can no longer just turn up, they have to book in advance);
  • Volunteers specifically assigned to advise on and regulate our COVID guidelines.
  • Social distancing measures as necessary.

We will run four sessions until the October break: September 7, 14, 21 and 28.

THANK YOU in advance from everyone at Tay Titans for your cooperation and collaboration.

We’re excited to get riding again!

SXC 2020 dates

The Scottish Cross Country Association (SXC) has announced its dates and venues for 2020. There is also a new category, the Age 12-17 Taster category. It lasts for one lap and is aimed at those new to XC racing or who have taken some time out.

SXC mountain bike series 2020